Our Event Services team will provide the preliminary facility tour and handle the booking of the wedding. We are available to answer your questions throughout the planning process. Just ahead of the date, we will meet with you to go over the details. On the day of the wedding, a staff member will be on site to manage receiving rentals and field inquiries.

A courtesy hold may be placed on a date by request, though the date will not be confirmed without a 50% deposit. If we do not hear from you within 30 days of the hold being placed, or a deposit has not been put down the hold will be considered void.

Please be aware that our Facility Rental Bookings Coordinator is not a Wedding Coordinator, we recommend that you hire a Wedding Coordinator for your planning and correspondences if you feel necessary.

No HST on Rental Fees!
A signed contract, booking form and 50% deposit are required upon booking any of our facilities. The Gallery also requires a security deposit in the form of a credit card number kept on file, that will be taken before your event. The remaining 50% of the rental fee will be due a minimum of seven (7) days before your event.

The MacLaren Art Centre is a fully licensed
establishment. We have an experienced team of bartenders that ensure the evening goes smoothly. Standard bar staff are included in the price of the rental, and you decide how you want the bar to be run – cash, open tickets, toonie – it’s your choice.

We carry a nice selection of beers, wines and liquors to suite a variety of tastes. The bar closes at 1am, unless an earlier time is requested. Please see the Facility Rental Contract for more information regarding the bar.

As the MacLaren Art Centre is first and foremost a museum, there are certain décor regulations that must be met to protect both the facility and our permanent collection onsite. The MacLaren does not permit any article to be fastened on to the walls, electrical fixtures or floor. The use of tape, nails, tacks, screws or any tools would could mark the floors, walls or ceilings is prohibited. Absolutely no open flame,
balloons, confetti or decorative glitter is permitted in the building and courtyard or on the grounds.

A cleaning charge of $150 (minimum) will be levied against parties who ignore these rules. The gallery goes not permit any potted plants, only cut greenhouse flowers. Special effects must be approved by the MacLaren Art Centre
before the event.

The MacLaren Art Centre is pleased to accommodate ceremonies and receptions, after 5 pm on Fridays and after 4 pm on Saturdays when we close to the public. Vendors have access to the catering room and the Carnegie Room on the morning of the wedding from 10 am. No set up is permitted in the halls or lobby area until the MacLaren closes.

Please note: All public spaces, including the Carnegie Room, remain open to the public throughout set up. We ask those preparing for the event to provide an unobstructed access to the art. If you choose to set up a pipe and drape backdrop it must be of a curtain variety that can be pulled aside so that visitors to the gallery during the day can still view the artwork installed on the wall behind it.

• Set up and tear down of chairs and tables, including: 150 black chivari chairs; 16 60″ round tables; up to three rectangle tables measuring 5ft x 2.5ft and up to six rectangle tables measuring 6ft x 2.5ft.
• Completely wheelchair accessible facility.
• Use of loading dock and large elevator for ease of loading and unloading.
• Washrooms located on every floor.

In addition to our beautiful facility, we invite
you to enjoy all of the services the MacLaren
has to offer. With your booking, we are pleased to offer you a complimentary one-year Family Membership to the MacLaren. All gallery members receive a 10% discount on gallery shop purchases and art class registration.

Please refer to the Facility Rental Contract for a complete list of the MacLaren’s policies, specifically those related to food and beverage service and set up and décor.